Best Practices

Keeping You in the Game

Implementing ALTA's best practices can help title professionals meet market demands by ensuring regulatory compliance, protecting funds and information, and capturing a larger market share to keep you in the game.

ALTA Best Practices 4.0 Framework
ALTA Best Practices 4.0 Framework: Assessment Procedures

Lender Requirements

Lenders are vetting settlement agents in a wide variety of ways. Make sure your practice meets Best Practices standards and is prepared to address the lenders' requirements.

Suggested Actions for Fund Members:

Review your practice and volume with specific lenders.
Review lender requirements with the Bank Requirement Chart and consider setting up Google Alerts for lender updates.
Decide on the level of requirements appropriate for your practice per the Lender Requirement Scale.
If 3rd party certification is needed, ensure AT LEAST 90-day lead time for the review period and 6-8 months to complete.

Lender Requirement Complexity Scale

Find out how difficult it is to obtain different Lender Best Practice requirements - Download

LOW

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COMPLEXITY

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HIGH

1 Old Republic Authorized Agent Letter

2 Settlement Agent Self-Certification

3 Copy of Best Practices Manual

4 Settlement Agent Self-Certification
with ALTA Certification package

5 Lender-Specific Requirements
E.g. questionnaire, financial statements, business license, E&O, review AfBAs

6 Secure Insight/SSI Vendors Compliance Group

7 3rd-Party Certification

The 7 Pillars of ALTA's Best Practices

Licensing - Establish and maintain current License(s) as required to conduct the business of title insurance and settlement services.

Escrow/Trust Account - Adopt and maintain appropriate written procedures and controls for Escrow Trust Accounts allowing for electronic verification of reconciliation.

Privacy & Information Security - Adopt and maintain a written privacy and information security plan to protect Non-public Personal Information as required by local, state and federal law.

Settlement Processes - Adopt standard real estate settlement procedures and policies that help ensure compliance with Federal and State Consumer Financial Laws as applicable to the Settlement process.

Title Policy Procedures - Adopt and maintain written procedures related to title policy production, delivery, reporting and premium remittance.

Professional Liability Insurance - Maintain appropriate professional liability insurance and fidelity coverage.

Resolving Consumer Complaints - Adopt and maintain procedures for resolving consumer complaints.

Get the materials, documents and other resources that will assist you in implementing ALTA's Best Practices for your agency.

Webinars

Video – 10 Years After: A Refreshed Look at Best Practices - Purchase Now

This two and one-half hour, intermediate-level program reviews the background and basic information behind ALTAs seven Pillars, taking special note of the most recent changes ALTA has made to the seven pillars.

Video – Protecting NPI – Pillar 3 - Purchase Now

This webinar examines the American Land Title Association’s (ALTA) Best Practices Pillar 3: Privacy and Information Security.

Video – Record Retention and Disposal: Put It in Writing - Purchase Now

Learn the parameters of information security and their applicability to practitioners, rules on confidentiality, safeguarding information, and proper disposal.

On-Demand Training Library Webinars

Video – Building the Pillars of ALTA’s Best Practices Workshop I - Watch Now

Are Lenders asking you for a copy of your Best Practices Policies and Procedures Manual? If so, it’s time to attend Building the Pillars of ALTA’s Best Practices – Workshop I.The workshop is designed to give you a jump-start on the creation and...

Video – Building the Pillars of ALTA’s Best Practices Workshop II - Watch Now

This workshop continues the Fund’s examination of ALTA’s Best Practices, detailing Florida-specific requirements for:Pillar 2 - Escrow / Trust AccountingPillar 4 - Recording & Pricing ProceduresPillar 5 - Title Policy ProceduresAs with Workshop I...

Video – Introduction to ALTA’s Best Practices - Watch Now

As the real estate market continues to recover and the Consumer Financial Protection Bureau creates new rules related to real estate closings, the landscape in which title insurance agents conduct business continues to evolve. The American Land Title Association...

Helpful Links

Authorized Agent Letter

A Fund Member’s status as an Old Republic agent in good standing may be verified by visiting oldrepublictitle.com, selecting Agent Verification from the Services/Products dropdown and entering The Fund Member’s Old Republic Agent Number.